Loudoun County Homepage Request For Event Planning Information


Contact Information
Full Name: Cell Phone: Work Phone:
Address: City: State: Zip:
E-mail: Sponsored by: For Profit:
Event Information
Is this your first time using this online form?  
How many forms do you plan to submit today?  
Event Name:
Event Start Date: End Date: Rain Date(if applicable):
Event Start Time:   Event End Time:
Area: Event Street Address:
Event Venue Name:
Type of Event (example: circus, parade, fair):
Event Description: (Please provide a written description of your event, including the purpose of your event. Maximum 600 characters.)

Anticipated Attendance:    Total:    Per Day:
Anticipated Participants:    Total:    Per Day:
Supplemental Information
Are you a professional/experienced event planner?
Is this event in cooperation with an organization? (ie: Town, Parks and Recreation, Mall)

Is the event Sponsor/Organizer registered with the Office of Consumer Affairs at the Virginia Department of Agriculture and Consumer Services?
Does the Event Sponsor/Organizer have a Letter of Tax Exemption from the IRS?
Will any sales activity be conducted?
Will there be vendors traveling from outside of Loudoun County?
Will there be attendees traveling from outside of Loudoun County?
Will you need lodging or hotel accommodations for your event?

Will food be prepared at your event? How many Food Vendors do you expect?
Will water that is not commercially bottled water be provided?
Will portable toilets be used? How Many?
Please note one (1) portable toilet per 100 guests at the peak attendance of your event is the guideline.
Will there be alcoholic beverages?
Is there a plan for trash disposal? If YES please specify: (1) number of trash cans; (2) number of dumpsters; (3) collection frequency; (4) contact information for trash collector
Is there a plan for collecting recyclables? If YES please specify: (1) what will be collected for recycling; (2) number of recycling bins; (3) number of dumpsters; (4) collection frequency; (5) contact information for recycling collector (max 400 characters)

Will the event include any mechanical rides, moon-bounces, et cetera?
Will the event be open or advertised to the public?
Will the event have amplified music?

Will there be any cooking at your event (for example: Grilling, open flame, deep frying et cetera as part of the event or by food vendors)?
Do you intend to use any portion of the Washington and Old Dominion Trail (W & OD Trail) during your event?
If Yes – Have you contacted the Park Manager of the W & OD Trail?
Will tents be erected larger than 20 X 20?
Will there be any use of fireworks, lasers, black powder or other pyrotechnics?
Will any streets need to be closed?
Will vehicular traffic or pedestrians be entering or exiting onto public roadways?
Will traffic be blocked or rerouted?
Will there be onsite camping?
Are animals involved in any aspect of your event?
Have you contacted a Fire and/or EMS provider for your event? If YES what company will be providing fire and/or EMS support for your event? If NO we will provide you with contact information for your local volunteer fire and rescue company. (max 400 characters)

Special Notes or Questions: (max 600 characters)